Terms and conditions

General

These terms and conditions apply to the My Community Competition in the UK and entry is acceptance of these terms and conditions. Therefore please read these carefully.

The promoter of the Competition is Managed Services part of Travis Perkins plc.

The Promoter accepts no responsibility for any damage, loss, liabilities, injury or disappointment incurred or suffered by you as a result of entering the Competition or accepting the Competition. The Promoter further disclaims liability for any damage to your or any other person’s computer relating to or resulting from participation in or downloading any materials in connection with the Competition.

The Promoter shall not be liable for any failure to comply with its obligations where the failure is caused by something outside its reasonable control. Such circumstances shall include, but not be limited to, weather conditions, fire, flood, hurricane, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, inevitable accidents, unanticipated legislation or any other unforeseen circumstances.

The decision of the Promoter is final and the Promoter will not enter into correspondence relating to its decision.

The Promoter reserves the right to modify or withdraw the Competition at any time without prior notice.

The Competition Winners agree to have their names and counties disclosed for PR purposes.

Entry and Eligibility Criteria

Entry to the Competition is only available to people residing in the United Kingdom (England, Wales, Scotland, Northern Ireland, Channel Islands, Isle of Man and Northern Isles). It is open to all visitors of Tpas events and visits to the Tpas and Managed Services websites. There is no purchase necessary to enter the competition.

To submit an entry to the Competition you should complete a Competition entry form including details of the project for which you require support. By entering the details you grant the Promoter an exclusive licence to publish your entry on social media, and other media including, but not limited to, the tpmanagedservices.co.uk website and internal and external electronic and printed communications. By entering the Competition you confirm that you have obtained the consent of the organisation whose project you are entering for its images and details to be published by the Promoter.

Where projects are submitted as part of a team effort the entry belongs to the individual who has submitted the entry and that individual’s contact details will be used accordingly.

The project should:

  • Create a change that positively impacts the local community, through for example specific purchases, activities or the running costs of a programme
  • Take place within the UK
  • Have started by 31 December 2017
  • Be submitted in English as the de facto official language of the UK
  • If submitted on behalf of, or in association with a religious organisation, have an outcome that must be accessible to anyone of any faith.

The entry and project must not:

  • Be for the benefit of an individual
  • Include any mention of specific individuals, companies, brands or products for promotion purposes
  • Contain any third party trademarks or material including, but not limited to, photographs/images unless you have the express written permission of said third party
  • Contain offensive, obscene or sexually suggestive material, propaganda, potentially misleading information, or defamatory or disparaging material about other people or companies, or endorse any form of hate, hate group or terrorist activity
  • Discriminate on the basis of gender, race, religion, creed, national origin, disability, age, sexual orientation, or any other basis prohibited by law, as determined by the sole discretion of Managed Services
  • Involve any form of mandatory religious study or discriminate against any faith or group. Projects that promote religious advocacy, attempt to convert people to another religion, or attempt to expand membership are not eligible to win the Managed Services Community Fund, and may be removed at any point through the competition
  • Support any particular political party or affiliated group
  • Directly promote or speak negatively about any particular faith, political action, legislation or party, or promote or encourage the violation of any law, as determined by the sole discretion of Managed Services
  • Promote any activities that may appear unsafe or dangerous, as determined by the sole discretion of Managed Services
  • Relate to controversial subject matter or any subject that is contrary to the interests of Managed Services (including, but not limited to, projects that present an unacceptable regulatory, reputational or other risk to Managed Services), as determined by the sole discretion of Managed Services
  • Be used towards a raffle, chance or lottery prize.

Each entry will be moderated at submission by Managed Services. The entrant will receive notification when their entry has been accepted.

Individuals, teams and projects entered that do not meet the eligibility criteria above will not qualify for funding, and won’t be posted. If Managed Services determines that an individual, team or entry doesn’t meet the eligibility criteria at any time during the process it will be removed from the process. In these cases Managed Services will contact the participant who submitted the project to advise them of our decision.
Managed Services reserves the right to reject applications that are incomplete, illegible, false or fraudulent, or remove them from the process at any point.
More than one project per organisation may be entered; however, each project can only be entered once.

Submission of entries starts at 9.00am 1st March 2017 and ends at 17.00pm on 31 July 2017 (“the Closing Date”). Entries received after the Closing Date will not be processed. You cannot alter your entry after the Closing Date.
No responsibility is taken for entries that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason.

Should the submission consist of a project that requires funding beyond the Competition, Managed Services will not be responsible for any additional funding.

Project categories and fund levels

The project categories are:
1 Investing in your community: Improve the lives of people living in diverse communities

2 Employment, Education, skills and training: Open doors to career and skills development opportunities

3 Health and wellbeing: Support residents to live healthy and happy lives.

4 Environment: Implement positive sustainable actions on the environment

The project categories set out above are for guidance purposes only; the choice of category to enter is the responsibility of the person submitting the entry and the Promoter takes no responsibility for the impact that category choice has on the entry.

Notifying the finalists

All Finalists will be contacted by email by Managed Services during Aug 2017 and asked to provide additional information as set out below. It is the Finalists responsibility to obtain the information from the organisation delivering the project.
If any Finalist does not respond to the email from Managed Services by the deadlines provided, with the requested information their place as a Finalist will be forfeited.

What is the need in your local community that this project is addressing? (200 words)
Please include in your answer how urgent the need is, and if appropriate why the need has arisen. You may also want to include the support this project has from the wider community including volunteers where appropriate.

How exactly will the £5000 be used? (200 words)
Be as specific as you can in your answer, including cost breakdowns where appropriate. Also include if it is materials, volunteers or money you need to deliver the project.

Does the project rely on other funding (as well as the Award from the Managed Services Community Fund) to be successful? (200 words)
If the answer to this question is yes, please include how much additional funding, and what plans are in place to raise those funds and why you think you will be successful in raising it.
How many people will be impacted by this project both directly as beneficiaries, and indirectly (eg families of those directly impacted, or in the wider community)? (200 words)

Please include in your answer the kind of people that will be impacted – are they residents, site users, what ages are they, do they come from a particular ethnic, social or health background, are they unemployed, do they have learning disabilities etc)? Please also tell us how they will be impacted.

How long will the impact from this project be felt in the community and what makes it sustainable? (200 words)
Please include details on whether the project (and impact) would last a week, a month, a year or longer. Also details of continued funding for running or maintenance costs or other fundraising plans to show how the project will be sustained (if relevant).

How will you measure the impact of the Project on completion?
Please include how you propose to measure the outcomes and benefits of the project post completion.

What is your relationship to the organisation/project? (200 words)
You may be an employee, a volunteer, a trustee or a supporter of the cause. Use this answer to tell us more about why you are involved with this organisation.

Judging

The Finalists will be judged by an independent judging panel. The panel comprises of a diverse group of impartial judges chosen by Managed Services to select the winning entrant.

If the Promoter believes there may be a conflict of interest based on a relationship between an Managed Services Community Fund judge and an entrant, that judge’s vote may not be included in the evaluation of that entrant’s submitted project.

The Winners will receive an award up to the value of £5,000 for 1st place, £2,000 for 2nd place and £500 for 3rd place, subject to the terms and conditions set out in “Notifying the Winners” and “The Award and Impact Assessment”. No money will be paid direct to an individual entrant, only to the organisation delivering the project.

Notifying the winners

The Winner will be notified either in person, by telephone or by email by the Promoter no later than 15th September 2017.

The Award and impact assessment

The organisation delivering the project outlined in the entries of the Winners of the Competition will each receive the award by cheque from Managed Services.

The Awards are non-exchangeable, non-transferable, and are not redeemable for cash or other remuneration.

If the entrant has not met the terms and conditions set out for the Competition, they will not be eligible to receive the Award. A new Winner will be chosen.

The funds can only be used for the purposes for which they were given and are outlined in the Awards entry. If they are used for any other purpose it may be viewed as fraud or deception. If for any reason the funds cannot be used for the purposes originally intended the entrant can approach the Promoter to approve the redirection of funding. If the revised project does not meet the Terms and Conditions of the Awards the Promoter reserves the right to reclaim the Award.

The Winner will be sent an Impact Assessment form (by email) by Managed Services shortly after the Award has been made. As part of the conditions for receiving the Award they will have to complete this Impact Assessment form to record the impact the Award has made in their local community. This should be completed on completion of the project.

The Winner of the Competition agrees to be contacted and take part in post-Award activity including, but not limited to, regular communications about the project which the Award has been used towards. This could include, but is not limited to, media activity, social media or information on the Managed Services website.