My Community Awards
Terms & Conditions

General

These terms and conditions apply to the My Community Competition (the “Competition”) in the UK and entry is acceptance of these terms and conditions. Therefore please read these carefully.

The promoter of the Competition is Travis Perkins Managed Services part of Travis Perkins plc (the “Promoter”)

The Promoter accepts no responsibility for any damage, loss, liabilities, injury or disappointment incurred or suffered by you as a result of entering the Competition or accepting the Competition. The Promoter further disclaims liability for any damage to your or any other person’s computer relating to or resulting from participation in or downloading any materials in connection with the Competition.

The Promoter shall not be liable for any failure to comply with its obligations where the failure is caused by something outside of its reasonable control. Such circumstances shall include, but shall not be limited to, weather conditions, fire, flood, hurricane, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, inevitable accidents, unanticipated legislation or any other unforeseen circumstances.

The decision of the Promoter is final and the Promoter will not enter into correspondence relating to its decision.

The Promoter reserves the right to modify or withdraw the Competition at any time without prior notice.

The Competition Winners agree to have their names and counties disclosed for PR purposes.

Entry and Eligibility Criteria

Entry to the Competition is only available to people residing in the United Kingdom (England, Wales, Scotland, Northern Ireland, Channel Islands, Isle of Man and Northern Isles). It is open to any community groups and/or individuals associated with social landlords within the affordable housing sector. There is no purchase necessary to enter the Competition.

To submit an entry to the Competition, you should complete a Competition entry form including details of the project for which you require support. By entering these details, you grant the Promoter an exclusive licence to publish your entry on social media and other media including, but not limited to, the tpmanagedservices.co.uk website and any internal and external electronic and printed communications. By entering the Competition you confirm that you have obtained the consent of the organisation whose project you are entering for its images and details to be published by the Promoter.

Where projects are submitted as part of a team effort, the entry belongs to the individual who has submitted the entry and that individual’s contact details will be used accordingly.

The project should:

• create a change that positively impacts the local community through, for example, specific purchases, activities or the running costs of a programme
• take place within the UK
• be planned to start by 31 December 2020
• be submitted in English as the official language of the UK
• (if submitted on behalf of, or in association with a religious organisation) have an outcome that must be accessible to any person of any faith.

The entry and project must not:

• be for the benefit of an individual
• include any mention of specific individuals, companies, brands or products for promotion purposes
• contain any third party trademarks or material including, but not limited to, photographs/images unless you have the express written permission of said third party
• contain offensive, obscene or sexually suggestive material, propaganda, potentially misleading information, or defamatory or disparaging material about other people or companies, or endorse any form of hate, hate group or terrorist activity
• discriminate on the basis of gender, race, religion, creed, national origin, disability, age, sexual orientation, or any other basis prohibited by law, as determined by the sole discretion of the Promoter
• involve any form of mandatory religious study or discriminate against any faith or group. Projects that promote religious advocacy, attempt to convert people to another religion, or attempt to expand membership are not eligible to win the TP Managed Services Community Fund and may be removed at any point through the Competition
• support any particular political party or affiliated group
• directly promote or speak negatively about any particular faith, political action, legislation or party, or promote or encourage the violation of any law, as determined by the sole discretion of the Promoter
• promote any activities that may appear unsafe or dangerous, as determined by the sole discretion of the Promoter
• relate to controversial subject matter or any subject that is contrary to the interests of the Promoter (including, but not limited to, projects that present an unacceptable regulatory, reputational or other risk to the Promoter), as determined by the sole discretion of the Promoter
• be used towards a raffle, chance or lottery prize

Each entry will be moderated at submission by the Promoter. The entrant will receive notification as to whether their entry has been accepted.

Individuals, teams and projects entered into the Competition that do not meet the eligibility criteria above will not qualify for funding and entry will be refused. If the Promoter determines that an individual, team or entry does not meet the eligibility criteria at any time during the Competition process, it will be removed from the Competition process. In these cases, the Promoter will contact the individual that submitted the project to advise them of our decision.

The Promoter reserves the right to reject entries that are incomplete, illegible, false or fraudulent and may remove an entry from the Competition process at any point.

More than one project per organisation may be entered; however, each project can only be entered once.

Submission of entries starts at 9.00am 1st March 2020 and ends at 17.00pm on 30th June 2020 (the “Closing Date”).  Entries received after the Closing Date will not be processed. You cannot alter your entry after the Closing Date.

No responsibility is taken for entries that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason.

Should an entry consist of a project that requires funding beyond that available via the Competition, the Promoter will not be responsible for any additional funding.

Categories and fund levels

The group categories are:

1. Employment and Community Skills Award

2. Community Engagement Award

3. Building Safer Communities Award

4. Community Health and Wellbeing Award

5. Community Environmental Impact Award

The choice of category to enter is the responsibility of the person submitting the entry and the Promoter takes no responsibility for the impact that category choice has on the entry.

Notifying the shortlisted finalists (group categories only)

All shortlisted Finalists will be contacted by email by the Promoter during July 2020 and asked to provide the additional information set out below.  It is the responsibility of the shortlisted Finalist to obtain the required information from the organisation delivering the project.

If any shortlisted Finalist does not provide the additional information requested by the Promoter by the deadline provided, their place as a Finalist will be forfeited.

Shortlisted Finalist additional information request

What is the need in your local community that this project is addressing? (200 words)
Please include in your answer how urgent the need is and, if appropriate, why the need has arisen. You may also want to include details of the support this project has from the wider community, including volunteers where appropriate.

How exactly will the £5000 be used? (200 words)
Please be as specific as you can in your answer, including cost breakdowns where appropriate. Also include whether it is materials, volunteers or money you require in order to deliver the project.

Does the project rely on other funding (as well as the Award from the Managed Services Community Fund) to be successful? (200 words)
If the answer to this question is yes, please include how much additional funding may be required and what plans are in place to raise those funds (including why you think you will be successful in raising it).

How many people will be impacted by this project both directly as beneficiaries and indirectly (e.g. families of those directly impacted, or in the wider community)? (200 words)
Please include details of the kinds of people that will be impacted e.g. are they residents, site users, what ages are they, do they come from a particular ethnic, social or health background, are they unemployed, do they have learning disabilities etc.? Please also tell us how those people will be impacted.

How long will the impact from this project be felt in the community and what makes it sustainable? (200 words)
Please include details on whether the project (and impact) would last a week, a month, a year or longer. Also, please provide details of continued funding for running or maintenance costs or other fundraising plans to show how the project will be sustained (if relevant).

How will you measure the impact of the project on completion?
Please include how you propose to measure the outcomes and benefits of the project post completion.

What is your relationship to the organisation/project? (200 words)
You may be an employee, a volunteer, a trustee or a supporter of the cause. Please use this answer to tell us more about why you are involved with this organisation.

Judging

The shortlisted Finalists of the group categories and all entrants to the individual categories will be judged by an independent judging panel. There will be one winner for each category. The panel comprises a diverse group of impartial judges chosen by the Promoter to select the winning entrant.

If the Promoter believes there may be a conflict of interest based on a relationship between an Managed Services Community Fund judge and an entrant, that judge’s vote may not be included in the evaluation of that entrant’s submitted project.

The Winners of each group category will receive an award up to the value of £5,000, subject to the terms and conditions set out in “Notifying the Winners” and “The Award and Impact Assessment”. No money will be paid direct to an individual entrant, only to the organisation delivering the project.

The runners of each group category will receive an award up to the value of £500, subject to the terms and conditions set out in “Notifying the Winners” and “The Award and Impact Assessment”. No money will be paid directly to an individual entrant, only to the organisation delivering the project.

Notifying the Winners

The Winners of both the group categories and the individual categories will be notified either in person, by telephone or by email by the Promoter no later than 31st July 2019.

The Award and impact assessment

The entrants delivering the winning group category project will each receive their award by cheque from the Promoter.

The Awards are non-exchangeable, non-transferable and are not redeemable for cash or other remuneration.

If the entrant has not met these Terms and Conditions, they will not be eligible to receive the Award and a new Winner will be chosen.

The Awards can only be used for the purposes for which they were given and as outlined in the shortlisted Finalists’ completed information request. If an Award is used for any other purpose, it may be viewed as fraud or deception. If for any reason an Award cannot be used for the purposes it was originally intended, the Winner must approach the Promoter to approve the redirection of funding. If the revised project does not meet these Terms and Conditions, the Promoter reserves the right to reclaim the Award from the Winner.

The group category Winners will be sent an Impact Assessment form (by email) by the Promoter shortly after the Award has been made. As a condition of receiving an Award, each Winner must complete this Impact Assessment form to record the impact the Award has made in their local community. The form is to be completed once the project is complete and must be returned to the Promoter.

By submitting an entry, the Winners of the Competition agree to be contacted and to take part in post-Award activity including, but not limited to, regular communications about the project for which the Award has been used. This may include, but is not limited to, media activity, social media or information displayed on the Promoter’s website.

The Promoter will hold an awards evening for all Competition Winners at the end September 2020.  All awards and trophies will be given out at this event and all Winners are expected to attend.